Here are some of the options you’ll be able to select from: You can choose to select different elements of what you are working on, so the rest of the meeting’s participants only see what you choose to show them. Additionally, you can pick individual user options, such as muting participants.īy choosing to share your screen, you are utilising one of Teams’ best collaborative working features.
Share: This gives you the chance to share your screen.Audio:This allows you to mute and unmute your microphone if you do not need to speak.Video:This turns your webcam on and off.Options During a Teams Meetingĭuring your live Teams meeting, you will notice a toolbar, centered at the bottom of the screen, with various options that can be used throughout the meeting: If you are hosting a meeting with external clients, as host, you will need to click to add the users, which allows them to enter from the participants tab. If they are an internal colleague, they will join straight away. As soon as you’re ready to begin, you can get people into the meeting by inviting them using the participants tab.
When you’ve selected ‘Join now’, you will be in a lobby waiting for participants to join. This will open a tab on the right-hand side of the screen, displaying who is in the meeting, and who is yet to arrive, as well as everyone who has been invited. The ‘people’ icon at the bottom of the page, allows you to view the participant’s tab. Preparing for a Teams Meetingīefore joining your Teams meeting, you’ll be asked if you want to join with your audio and video on or off, before entering the meeting. It will look just like the hyperlink found within Outlook and take you to a landing page just before you can enter the meeting. This will take you directly to the meeting within Teams and will ask you if you want to join with your audio and/or video.Īlternatively, you can click ‘Join Meeting’from the pop-up reminder Outlook will send you fifteen minutes before the meeting is due to start.Īnd finally, if you’re in the Teams app, go to the Calendar again, and click the hyperlink in the meeting scheduled in your calendar. You can join via the hyperlink within the Outlook invitation you have either created or received. Similar to scheduling a meeting, there are a few different ways you can join a Teams meeting. This will generate a ‘Join Microsoft Teams Meeting’ hyperlink that will be placed within the email invitation that’s been sent to your recipients. Go to your Calendar to arrange a meeting as normal, but click the ‘Teams Meeting’ option at the top of the page once in the appointment. Through Outlook, it should feel just like a normal meeting. By clicking on ‘New Meeting’, you can then add the relevant people and information as necessary. When using the Teams app, a meeting can be scheduled via the ‘Calendar’ on the left-hand side of the page. Scheduling a Teams MeetingĪs a result of Microsoft’s apps working in tandem, your Microsoft Teams meeting can be set up through the Teams app or Microsoft Outlook. With many of us never having used Teams before 2020, though, there are some lessons to be learnt if you’re using Teams for the first time. Here’s Neuways’ guide on How to Set Up and Join a Meeting with Microsoft Teams. With lots of workers now remote working, there are a huge 115 million daily active users of Microsoft Teams as of October 2020. The collaborative communications tool has become essential to allowing collaborative working to continue. The COVID-19 pandemic has created a different way of working for many across the world.
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